Answers to some of our most frequently asked questions are provided here.
If you are unable to find an answer to your question, please get in touch by selecting one of the short web forms.
Questions about depositing data in the ReShare repository
First time depositors or users of ReShare must first register with the UK Data Service using federated access management user authentication via Registration. Use your UK HE/FE institutional login credentials (institutional username and password), after selecting your institution from the drop-down list.
If you do not have a UK HE/FE institutional username/password, apply for a UK Data Archive username and password. Use those to log in to the ReShare using federated access management user authentication, selecting the UK Data Archive as institution.
After registration you can go and login to the ReShare repository.
This can be either when you want to deposit a data collection or want to download a data collection. If you get stuck in a loop from ReShare to the UK Data Service registration page, please close your browser (all tabs), clear your history and cache. Then try to login again. Else, try to use a different browser.
Yes, a colleague or research assistant can submit data collection information and upload data files on your behalf, as long as this person has registered with the UK Data Service. If you have already created your data collection and want a colleague to continue editing and uploading files, then please ask us to transfer the ownership of your data collection to your colleague.
All data and accompanying documentation can be prepared following the instructions in the ReShare help guidance.
Particular attention should be paid to:
After providing descriptive information for your data collection and the people responsible, you can start to upload data and documentation files:
A ReadMe file should contain:
A data list gives a tabular overview of a collection of interview transcripts and/or recordings or other qualitative data items. It typically lists the data items in the collection (e.g. transcripts), some characteristics of the people that were interviewed (gender, age, profession, expertise), the reason they were selected for interview, and when and where the interview took place. It helps re-users of the data collection to easily understand and find relevant transcripts or items within a data collection. An example dataset with a good data list. Further guidance is available.
For ESRC grants we still encourage the deposit of study materials such as fieldwork method instruments and methods documentation, even if the data cannot be made available. Documentation should be chosen as the material type when uploading these files.
Follow our standard procedures to deposit data in ReShare. In addition:
Read a blog post about the process.
Your data will be reviewed by our staff before we publish them, to make sure that they are not disclosive, nor unusable and well documented for future uses.
After completing all mandatory metadata fields and uploading your data and documentation files, deposit your collection for review. We will publish your data after they have been reviewed.
You can review the status of your data collection on the 'My data' page. Once a data collection has been published and you need to upload further data files, a new version should be created for the data collection. After deposit this is again reviewed before publication.
Metadata records and documentation files. As a depositor you can decide the access level for your data files. You set this for each file after uploading the file. Access options are:
Your ESRC award number can be found by searching in the RCUK Gateway to Research.
We give each data collection a persistent identifier in the form of a DataCite Digital Object Identifier (DOI). This DOI uniquely identifies the particular data collection, and ensures that it will remain findable when cited.
Access to datasets depends on the access level that the depositor has set for each file. In general documentation files are openly accessible to all users and can be downloaded without registration. For data files three access levels exists:
Follow these steps to request access:
Please close your browser (all tabs), clear your history and cache. Then try to login again. Else, try to use a different browser.
We are discussing the permissions to accept such data. For now deposit tweetIDs, userIDs and timestamps, but not the textual tweet content or further details about the person sending the tweet. Detailed information is available in the Preserving Social Media report.
Yes, data files are uploaded to ReShare via an HTTPS connection.
Consent forms should be kept for as long as the research data are retained (by the researcher or an archive). The original consent forms can be digitised and stored securely (encrypted), permitting the originals to then be destroyed securely by means of shredding.
The UK Data Service website will be undergoing an upgrade to our systems from Thursday 23 August until Wednesday 29 August inclusive. Some parts of the current website, account area and data catalogue will be unavailable. Normal services are expected to resume on 30 August 2018. We apologise for any inconvenience.